Job Description

At the heart of the company, your main mission will be to support the President and Chief Executive Officer in achieving his or her strategic objectives. Your role will consist of:

• Coordinate your agenda effectively, ensuring that appointments are updated and rigorously organized.
• Meticulously prepare meetings with board members and investors…
• Ensure that meetings essential to the Managerial Performance Management System (LMMS) are held.
• Actively participate in meetings – in support of or by taking part in actions –, manage minutes, support material (SharePoint included).
• Accurately organize the professional trips of the manager as well as those of senior executives.
• Orchestrating internal and external meetings: it’s all in the details… planning, logistics, reception, catering and communication.

You will also be responsible for:

• Manage the President’s expense reports as well as those of his staff.
• Contribute to the creation of presentations for an internal or external audience.
• Assist in the development and dissemination of diversified reports.
• Provide support to the other members of the Executive Committee.

In your daily administrative tasks, you will be required to:

• Write various documents with particular attention to their linguistic quality; translate if necessary; create and distribute memos and newsletters…
• Track and coordinate certifications that comply with corporate standards.
• Manage the email flow as well as the approval process.

Your versatility will also allow you to:

• To work on several projects directly related to the President’s department.
• Actively participate in the coordination of special projects.

Finally, you will coordinate certain strategic procurement efforts under the leadership of the executive. You will prepare its timesheets as well as those selected from its Vice-Presidents. Effectively filtering phone calls to them will also be an integral part of your responsibilities…

And of course: “Any other related tasks” that could emerge according to the needs expressed by our visionary leader.

Qualifications

Experience :
At least a decade devoted to administrative secretarial work is required; including two years dedicated to supporting a general management.

Language skills:
Bilingualism (French/English) is non-negotiable – it is required.

Education :
A college diploma in office automation or equivalent in a related field will be your passport to join our team.

Technical skills:
Your advanced mastery of Microsoft Office tools (Word, Excel, PowerPoint, Outlook) must be irreproachable. A solid knowledge of office technology is expected.

Communication :
Exceptional skills, both oral and written, are essential to succeed in this key position.

Personal qualities:
We are looking for an autonomous person with a strong collaborative spirit. You must be able to respond promptly to urgent requests with discernment while maintaining a flawless professional attitude… Your commitment must be total!